Category: Email Hosting

How to increase the WebDAV file limit in Windows

Thu 06 April 17 Comments are Closed

In Windows XP and later, the Windows file redirector has a built-in WebDAV client which can be used to mount a Windows drive letter to our on-line Mobile Office service. When you copy files to this drive mapping, they are stored on our Mobile Office server, which can be accessed from any computer via a drive mapping or via the Mobile Office web interface. When trying to copy large files you might run into a error that says “Error 0x800700DF: The file size exceeds the limit allowed and cannot be saved”. Windows has a built in limit on the size of a file that is allowed to be copied using WebDAV. To change this limit you must edit the a registry subkey which holds the value limit, and reboot your computer. To change this registry setting do the following:

1) Click Start, click Run, type regedit in the Open box, and then click OK.
2) Locate “HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\WebClient\Parameters” from the drop-down structure in left pane.
3) Right click on the “FileSizeLimitInBytes” subkey listed in the right pane, then click “Modify”.
4) Click the “Decimal” bubble under the “Base” section.
4) In the “Value data” box, type 4294967295, and then click “OK”.
6) Reboot your computer.

Completing the above sets the maximum you can copy via WebDAV to 4 gig for a single file.

Email Archiving

Wed 24 July 13 Comments are Closed

An email archive is a repository generally kept in a non-productive environment to provide secure preservation of email for compliance and operational purposes. A email archiving system automatically extracts message contents and attachments from incoming/outgoing emails and after indexing, it stores them in read-only format. This ensures that archived records are maintained in their original state.

The active approach adopted by email archiving solutions ensures that the company has a centralized and accessible copy of all its email. This provides additional protection against accidental or intentional deletion of emails by end-users. Email archiving also eliminates the need to search for personal archives on each and every local machine whenever litigation support is requested.

It must be noted that ‘backup’ and ‘archival’ storage serve two different purposes. Backups are intended to save current data against the event of failure or disaster whilst archives protect data so that it can be accessed when needed.

Email archiving is available on all our Email Hosting accounts. The email archiving feature is disabled by default. To turn it on do the following:

1) Login to the “Domain Management” section on the Email Message System for your domain.
2) Click the “Misc” button.
3) Make sure the “Disable Legal Archive” option is unchecked, and then click the “Save” button.

Once you do this, a copy of all incoming and outgoing email for your domain will be kept in a read only archive for 7 years. To access this archive click the “Legal Archive” button within the “Domain Management” interface.

If you require a custom email archive setup, please contact us.  We can set up a email archive that will keep archives for shorter or longer periods or will only archive specific email based on “To”, “From”, or “Subject”.

Email archiving requirements are different based on country, state, and type of business. Be sure to research to find what email archiving is required for your business. One such document to aid in your research is available at: http://www.techlineinc.com/librarypdf/alchemy/3497al_ostermanwhitepaper_0405.pdf

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How to send and receive secure encrypted emails

Mon 01 July 13 Comments are Closed

  Imageway supports multiple technologies to allow secure encrypted sending and receiving of email. To talk to our mail system to send and retrieve email you usually have two options. Option one is using our webmail. Option two is using a 3rd party email client such as Outlook, Mac Mail, or Thunderbird. If you use our webmail, your connection to our mail system is encrypted using a secure web browser connection (HTTPS) automatically. If you use a 3rd party email client, you must tell your client to use IMAP(S), POP(S), and SMTP(S), where “S” is secure. You can find instructions on your domain’s email message center web page on setting up various email clients for a secure connection.

Now that you have your computer or mobile device talking to our system using a secure encrypted connection, you can send emails to anyone on your local domain and it will be secure. For example if “bob@mydomain.com” sends email to “jill@mydomain.com”, the email will reside on the same system, so it will be secure. But what happens if you want to send to another domain, such as “gmail.com”.  This is where things get more complex. When you send email to someone on another domain that is not located on our email system, our system has to talk to another email system using SMTP. In most circumstances this connection is unsecure and is not encrypted.  Our email system will try to make a secure encrypted connection to the other email system if the other system supports it.  If it does not, then an unsecured connection will be used. Most of the big email providers do not support secure SMTP currently, with the current exception being Gmail. Gmail does support secure SMTP.

To ensure outgoing email to another domain is sent securely you have two options:

1)      Imageway Mail Vault – Our built in encryption system allows you to send encrypted emails by storing the outgoing email on our server, and then our email system will automatically send an email to the person receiving the email, notifying them to click a web page link to read the email.  Once they click the link they are taken to a secure (HTTPS) website where they can read and reply to the email after they have been verified. You can send secure email using the Imageway Mail Vault by clicking the “pad lock” button in our webmail into the locked position. If you are not using our webmail, then we can set up a trigger word in the subject, where when the subject contains a specific word (for example “secure:”) then your outgoing email will be encrypted. You must contact us to have this trigger subject word setup for your domain. When this is setup, any email client can send encrypted outgoing email, including mobile devices by using this trigger word.

2)      PGP (Pretty Good Privacy) – If your 3rd party email program supports it, you can use PGP. PGP requires you to create a key which you install in your email client. When you send email using PGP, the email program encrypts your email before it leaves your computer. For the receiver to un-encrypt your email and read it, they must have your public key which must be installed on their PGP supported email program. Due to these additional requirements, we do not suggest PGP if you want an easy and universally supported method of sending encrypted emails. We suggest using the Imageway Mail Vault above if you want a easier to use solution that is universally supported.

To ensure incoming email was sent securely from another domain, you have two options:

1)      If you are using our webmail (not the Mobile Office) and you see a “pad lock” icon next to the email sender or subject, then the email system that sent the email supported the ability to talk to our system over a secure encrypted connection and your email was sent securely. You should notice emails coming from GMail will have a pad lock icon, this is due to the fact Google’s GMail supports the ability to talk to our email system using a secure encrypted connection.

2)      If you are not using our webmail, then you will need to look at the full email headers for the “X-Encryption: SSL encrypted” text. You can search online to find out how to view email headers for your specific email program.  If you are using Mac Mail, you can add any email header to be shown in your email view by going to the “Viewing section” of the Mail preferences, choose the “Custom setting”, and then add the “X-Encryption: SSL encrypted” text. This is a nice feature Mac Mail supports.

Using the methods above, you can have a secure end-to-end encrypted email connection which provides additional security to your business. These advanced features are included with all our email packages.

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How to leave a copy of email on mail server when using POP

Wed 04 April 12 Comments are Closed

When you retrieve emails from a POP3 email account, the emails are deleted from the Mail Server by default after they are downloaded to your computer. However, if you want to check your emails from multiple computers, you must configure Mail Client to not delete the emails on your Mail Server. This scenario is most common for people who want to check their home Internet service provider (ISP) email account from work and download the emails for permanent storage on their home computer.

When you leave emails on your Mail Server, you can choose from several options to delete your emails. To make your choice, you need to consider several factors about your email usage, such as how long you want the emails to be accessible from multiple computers and the storage limits imposed by your email server administrator. If you exceed your storage limit, you might be unable to receive new emails or might be charged additional fees.

In Outlook, it allows you to select a time duration for leaving email on the Mail Server.

1. On the ‘Tools’ menu, click ‘E-mail Accounts’.
2. Click ‘View or change existing e-mail accounts’, and then click ‘Next’.
3. Select your email account, and then click ‘Change’.
4. Click ‘More Settings’.
5. Click the ‘Advanced’ tab, and under ‘Delivery’, select the ‘Leave a copy of messages on the server’ check box.
6. Under ‘Internet E-mail Settings’ dialog box, select one of the following options:

a) Remove from server after x days
Emails are downloaded to your computer but remain on the Mail Server for the number of days that you specify. This is the most common setting for people who want to read their emails at work but also download them for permanent storage on their home computer. We recommend that you choose the smallest number of days that suits your needs. The longer you leave emails on your Mail Server, the greater the risk of exceeding your mailbox size quota.

b) Remove from server when deleted from ‘Deleted Items’
Emails are downloaded to your computer but also remain on the Mail Server indefinitely until you delete the emails in Outlook and empty the ‘Deleted Items’ folder. Just deleting the email doesn’t remove the email from the Mail Server.

*** If you do not select either check box, emails are left on the server indefinitely. You can eventually exceed your mailbox quota, unless you connect to the Mail Server from another computer that has Outlook configured to remove emails from the Mail Server.

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POP hosting vs IMAP hosting

Wed 04 April 12 Comments are Closed

What’s the difference?

The main difference, as far as we are concerned here, is the way in which IMAP or POP controls your e-mail inbox.

When you use IMAP you are accessing your inbox on the central mail server. IMAP does not actually move messages onto your computer. You can think of an e-mail program using IMAP as a window to your messages on the server. Although the messages appear on your computer while you work with them, they remain on the central mail server.

POP does the opposite. Instead of just showing you what is in your inbox on the mail server, it checks the server for new messages, downloads all the new messages in your inbox onto your computer, and then deletes them from the server. This means that every time you use POP to view your new messages, they are no longer on the central mail server.

IMAP makes it easier to view mail from home, work, and other locations

Because IMAP leaves all of your messages on the central mail server, you can view these messages from any location with Internet access. This means the e-mail inbox you view from home will be the same one you see at work.

Since POP downloads new messages to your computer and removes them from the server, you will not be able to see those new messages on another computer when you check your inbox. Those messages exist only on the computer that downloaded them using POP. If you loose this computer, then you will also loose all your emails that were downloaded to it using POP.

However, if you use IMAP and create e-mail folders on the server, these folders are accessible from anywhere you read your e-mail using IMAP. If you use POP and create e-mail folders, they are stored locally, and you cannot access these folders from anywhere except the computer on which you created them.

POP can create problems if you alternate between it and IMAP. There is an option in many POP e-mail programs to leave copies of the messages on the server, but this option has complications. When you leave copies of the messages on the server, then access your e-mail using WebMail or another IMAP e-mail client, the POP client may create duplicate messages next time it accesses the inbox; you will see each of the messages more than once, and you will have to clean out (delete) the unwanted ones.

You may want to keep local copies

While using IMAP to save e-mail on the central mail server is recommended, there are reasons to have local copies of messages (messages downloaded to the computer, as with POP). Fortunately, IMAP allows you to keep local copies of all your messages. The option of local copies is useful when you are connecting from a dial-up connection. You may want to download your messages, then disconnect from the Internet and work with your mail offline. Please note that while you are working offline, you cannot send or receive mail. You need to be connected to the Internet to do those tasks.

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How to change lost email passwords for accounts on Imageway

Thu 10 March 11 Comments are Closed

If you or a user forgets their password, the administrator can do the following to change any domain users email:

1> In a web browser goto: “http://mail.imageway.com

2> Click the “Domain Admin” button, and use “postmaster@YOURDOMAIN.COM” as the username, and put in the password that was sent to you in your welcome email.

3> Click the “Users” button.

4> Click the “Search accounts button”

5> Click on the account name you want to change the password for.

6> Where it says “password”, put in the new password.

7> Click the “Save User” button.

8> Make sure at the top you see “+OK”  to verify it was saved.

If you don’t see “+OK“, then fix the password based on the response at the top.  It might not allow a password if it is too short or easy to guess.

You can repeat the above steps for as many users as you wish.

If you have any other issues or comments, don’t hesitate to contact customer support.

Thanks.

Imageway Staff

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How to change email passwords for accounts on Imageway

Thu 10 March 11 Comments are Closed

If you are trying to change your email account password do the following:

1> In a web browser goto: “http://mail.imageway.com

2> Click the “Webmail” button, and use “EMAIL@YOURDOMAIN.COM” as the username, and put in your current password.

3> Click the “options” and then “Preferences” at the top right.

4> Click the “”Change password” button.

5> This will allow you to change your current password.

You can repeat the above steps for as many users as you wish.

If you have any other issues or comments, don’t hesitate to contact customer support.

Thanks.

Imageway Staff

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How to change email quota for accounts on Imageway

Wed 22 December 10 Comments are Closed

When your quota size limit is reached for your email account, or for your whole domain name, you will receive an email that says “WARNING! Mailbox at or near capacity”. If the quota is reached for an email account, you can adjust the size of the quota by doing the following:

In a web browser goto: “http://mail.imageway.com

Click the “Domain Admin” button, and use “postmaster@YOURDOMAIN.COM” as the username, and put in the password that was sent to you in your welcome email.

Click the “Users” button.

Click the “Search accounts button”

Click on the account name you want to change the quota for.

Where it says “Disk Quota”, use the dropdown to change the size. (example: 500mb).

Click the “Save User” button.

YOUR DONE!

The amount of quota space you have available for your whole domain is based on the account level you have purchased.  You put limits on each account so no one person takes up all the space for the domain as a whole. If you are using all the space for your whole domain and need to increase it, please contact support.

If you have any other issues or comments, don’t hesitate to contact customer support.

Thanks.
Imageway Staff
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How to setup email accounts on Imageway

Mon 29 November 10 Comments are Closed

Now that your email account is setup with Imageway, you are ready to create email account for your users. To accomplish this you do the following:

1) In a web browser goto: http://mail.imageway.com

2)When the webpage comes up click: “Domain Management” (click okay for any popups the browser gives you)

3) Login using:

username: postmaster@yourdomain.com
password: YOUR PASSWORD YOU SETUP

4) Once you are logged in click the “USERS” button.

5) You can create a new email account by entering a username and password.  All other information is optional. Once you have entered the required  information, click the “CREATE ACCOUNT” button.

Check to make sure at the top it says “User Saved” or “Added to database” and not some other error. An error you might recieve for example might be about your password not meeting the requirements.

You can follow the same process to create additional emails.  You can create up to the maximum emails allowed for the account you purchased.

Once you are done you can click the “LOGOUT” button to logout.

You are now ready to check and send your email (like you do with hotmail or yahoo).

1) In a web browser goto: “http://mail.yourdomain.com”

2) Click the “WEBMAIL” button. (click okay for any popups the browser might give you)

3) Enter your username (which is your full email address) and password you created in the previous process you completed.

4) Click the “LOGIN” button.

You are now in the web based email program.  Please take the time to familiarize yourself with the software.

If you have any issues or comments, don’t hesitate to contact customer support.

Thanks.
Imageway Staff
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How to deal with Junk Email on Imageway

Wed 11 August 10 Comments are Closed

In the past we have had several customers contacting us regarding not receiving emails or that they were getting too much junk mail (referred to as SPAM).  At first we felt the proper way to handle things was to disable the SPAM filtering and allow the customer to turn it on.  We found out very quickly, that SPAM was flooding customers email accounts.  It is a sad fact that a majority of email being sent around the Internet is in fact SPAM.  With both these pressing issues, we decided to enable the SPAM filtering by default for every email account.

The down side to this decision was that some legitimate email might be considered SPAM.  A good example of this is automated email sent from a web site you signed up for (since it is worded like SPAM), or email coming from Hotmail or Yahoo free email accounts.  The reason for the Hotmail and Yahoo free emails accounts getting blocked recently is because both those companies decided to put SPAM advertising at the bottom of all email going out from their free accounts (another reason not to use hotmail or yahoo as your business email).  What this does is fake the SPAM filtering into thinking the email is SPAM.

At Imageway we are always trying to find a better way to filter SPAM, and always adjusting our SPAM rating system.  Currently the Imageway email server does several checks to determine if the email is SPAM or NOT.  The system will automatically drop all email that contains a file attachment that has a Virus (to protect our customers).

The way the SPAM filtering works is that each bad attribute that is in an email, it will give a score.  At the end it will total this score up, and will decide what to do with your email based on how you have your settings.  We have a default set for all customers, which we consistently change.  If the email is above a certain score, it puts the email in the “SPAM” folder, and sends an email to the sender requesting that they verify themselves as a real person, and not a SPAMMER.  If they verify themselves as a real person, then email will be allowed from them.

So if you are getting emails that are blocked (or missing), then what can you do?  You will want to do the following:

1) Log in to your email account using WEBMAIL or IMAP (using 3rd party client).
2) One logged in click the “SPAM” folder. Check your “SPAM” folder.  You will see this folder both in webmail or if using IMAP via a third party client.  This folder contains mail that is considered SPAM. If you see email in this folder that is not SPAM then complete number 3.
3) Move that email message out of the “SPAM” folder to your INBOX folder. This will automatically add them to your friends list, and train our SPAM system what is not SPAM.

If you get junk mail (SPAM), in your INBOX, you should do the following:

1) Log in to your email account using WEBMAIL or IMAP (using 3rd party client).
2) Once logged in click the “Inbox” folder.
3) Click the email that is junk mail (SPAM).
4) Move this email to the “SPAM” folder.  If your using the webmail, you can also click the “Spam” button.  This will automatically remove them from your friends list if they are on it, and train our SPAM system what is SPAM.

Emails in the “SPAM” folder will be deleted after 10 days automatically by the email system to prevent the SPAM emails from using to much of your email account storage.

Thanks for reading and I hope this makes your email experience better.  If you have questions or comments, please contact us.

Thanks.

Imageway Staff

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